Data centre construction is not like other types of builds and safety software for data centre contractors must deliver under a higher standard than normal construction projects. The demands on programme certainty, security protocols, workforce coordination, and strict safety compliance are significantly higher. With razor-thin margins for error and hundreds of subcontractors moving through hyperscale sites, contractors across Europe are shifting away from fragmented, manual systems. The move is clear: they’re choosing construction safety software built for the job.
But choosing the right system matters. Legacy software may appear comprehensive when sitting down in an office but often fails to gain traction with the people who actually need to use it – those on the ground. When site users don’t engage with a system because it’s too complicated, not mobile-ready, or doesn’t reflect how construction crews work, compliance risk doesn’t go down. It goes up. Unused systems mean expired certs, missed inspections, and gaps in documentation. This results in project delays and increased compliance risk.
Language is another critical barrier on international sites. Boxcore removes that issue entirely. As a web-based platform, it can automatically translate into over 200 languages, making it ideal for multinational teams working across borders. Whether you’re managing crews in Sweden, Finland or the Netherlands, workers can interact with Boxcore in their native language – reducing mistakes and making sure everyone’s on the same page.
This is where Boxcore stands apart.
Built specifically for ease of use, Boxcore is adopted quickly by site teams and subcontractors—without long training sessions or IT support. It ensures that compliance processes actually happen because the software is designed to match the real-world demands of modern construction sites.
At Boxcore, we’ve seen a surge in adoption of our safety and workforce platform on data centre projects across Europe—from Amsterdam to Helsinki, Dublin to London, and into Sweden’s fast-growing colocation market. These projects face the same pain points: sprawling workforces, tight timeframes, intense documentation demands, and constant audit pressure. Legacy systems – spreadsheets, paper folders, shared drives, systems that don’t get used by site teams – simply cannot keep up and end up dragging on project progress and causing increased compliance risk.
In this article, we explore the six biggest reasons why data centre contractors are switching to platforms like Boxcore—and how it’s helping them stay compliant, secure, and in control.
1. Enhanced Compliance – No More Guesswork
On a modern data centre project, failing to demonstrate site-wide compliance isn’t just a risk—it’s a project-halting liability. Contractors must prove that every person on site is properly trained, certified, and approved for the tasks they’re doing. This is true in Dublin and London, where CSCS or Safepass cards are required, and it’s no different on Finnish or Dutch builds, where project-specific credentials often include specialist electrical or fire safety training.
With Boxcore, every record—whether it’s a training cert, induction form, or RAMS document—is stored, time-stamped, and instantly accessible. Supervisors and safety officers can see at a glance who is approved, whose certs are expiring, and whether high-risk work is covered with the correct documentation.
On a hyperscale site in Amsterdam, one of our Tier One clients used Boxcore to digitise all subcontractor RAMS and training documentation. What once took hours of email back-and-forth is now completed, reviewed, and logged within minutes—eliminating delays and audit risk.
“You can’t afford grey areas on a data centre job. Boxcore gives us total visibility over who’s approved to be here and whether their documentation is in order – no exceptions.”
— EHS Advisor, Amsterdam project
2. Real-Time Site Visibility – Down to the Minute
Managing real-time data on a fast-moving site is no longer a nice-to-have—it’s essential. With thousands of worker hours logged daily, site managers need to know who is on-site, what teams are active, and whether workforce levels align with programme goals.
Boxcore’s facial recognition access control – used across sites in Ireland, the UK, USA and Europe – gives contractors real-time dashboards showing who is clocked in, which subcontractors are active, and how many hours have been worked across different trades. You can drill down by company, location, or time period.
3. Workforce Management at Scale – Built for Subcontractors
Data centre projects often involve hundreds of subcontractors, each with their own team, documentation standards, and internal processes. Without a centralised system, managing them becomes a daily battle of emails, spreadsheets, and duplicate document uploads.
Boxcore was designed with subcontractors in mind. It lets main contractors share training requirements, upload induction materials, and approve documentation within one place. Subcontractors are trained in minutes and can onboard their own teams directly. This ensures all project members are on the same page and removes the back and forth chasing when manual methods or legacy systems are used.
This was key for a project in Dublin where over 80 subcontracting companies fed into a single Boxcore instance. The result? No missed inductions, no expired certifications, no missed document approvals—and a vastly reduced administrative burden on the main contractor’s HSE team.
“Boxcore made it easy to set the same safety standard for every subcontractor. We didn’t need to chase anyone or repeat ourselves – it was all there access able in a couple of clicks.”
— Site Coordinator, Ireland data centre project
4. All Data in One Place – One Login, Zero Confusion
When audits hit—or issues arise—digging through email chains, shared folders, and isolated registers is a recipe for chaos. Contractors are increasingly demanding a single source of truth, where all safety and workforce data can be viewed, filtered, and exported on demand.
Boxcore offers exactly that. Whether it’s a training register, an access log, or an inspection report, it’s all tied to the worker profile, site, and date. Users—from site teams to compliance managers—can access it securely from phone, tablet, or desktop.
On a Finland-based colocation project, a safety officer described Boxcore as the difference between “hoping we had the data” and “knowing we do”. In one audit scenario, the site team pulled 60 training records and 12 RAMS approvals in under three minutes – a process that would have taken all afternoon previously.
Read more: 5 Ways Boxcore’s Contractor Safety Software Delivers Real Improvements
5. Seamless Integration with Autodesk, Procore and More
Data centre contractors often run complex tech stacks—using Autodesk Construction Cloud, Procore, or other systems. Safety data shouldn’t sit in a silo. Boxcore’s Integrations enable site used to access key data across different platforms without having to log onto multiple apps.
Learn more: Boxcore’s Product Features
6. Data Security and Audit-Ready Records – Built for Critical Infrastructure
Data centres are not ordinary construction projects—they are critical infrastructure. With that comes stringent expectations around data governance and cyber security. Contractors handling sensitive project and workforce data must demonstrate secure handling at every step.
Boxcore is SOC2 Type 2 certified. This means your data—from worker profiles to time and attendance logs—is protected by independently audited standards for integrity, confidentiality and availability.
On a secure facility on a project in Sweden, a Boxcore-enabled contractor was able to demonstrate compliance with client-mandated data security protocols without needing additional software or manual processes. The audit trail was already built into the platform.
“Boxcore gave us peace of mind—not just from a compliance view, but knowing the data is protected, backed up and ready when we need it.”
— Project Director, data centre contractor
Case Studies from the Field
📍 Amsterdam, Netherlands
A top-tier general contractor used Boxcore to consolidate safety data across over 60 subcontractors. They reduced average worker onboarding time, eliminated several manual admin tasks and their Permit solution
📍 Helsinki, Finland
A contractor deployed Boxcore’s training and access control features across a large hyperscale campus. it ensured only trained and approved workers could access high risk areas on site.
📍 Dublin, Ireland
Boxcore supported a multi-phase data centre build with real-time dashboards for time tracking and certification checks. Subcontractors onboarded their teams with minimal input from the main contractor.
📍 London, UK
Security was paramount on a financial services-linked data centre. Boxcore’s SOC2-compliant platform helped demonstrate secure handling of training and access records.
📍 Stockholm, Sweden
On a fast-track build, Boxcore enabled digital sign-ins and facial recognition-powered access tracking, helping project managers maintain oversight without manual logs.
Read more: The Challenges of Data Centre Construction and How Boxcore Helps Contractors Stay in Control
Simplicity Is Non-Negotiable
Time is scarce. Project leaders are balancing high-risk tasks, programme deadlines, and workforce churn. That’s why ease of use is critical.
More user-friendly safety solutions are rapidly becoming the industry standard—because legacy systems, no matter how comprehensive on paper, simply don’t get adopted by site users. When systems are clunky, complicated, or designed for desktop office environments, adoption rates fall. And when safety software isn’t used properly, it doesn’t reduce compliance risk—it increases it.
This is where Boxcore excels.
The platform was built for real-world site teams, not just head office compliance departments. Whether it’s a subcontractor uploading RAMS, a foreman checking training certs, or a site manager approving inductions—everyone can use the system confidently, without long training sessions or IT hand-holding.
For data centre jobs – where the labour pool may change weekly and documentation is under constant scrutiny – this simplicity ensures nothing slips through the cracks.
Why Safety Software for Data Centre Contractors Isn’t Just About Safety
Adopting a platform like Boxcore goes far beyond ticking compliance boxes. It enables real project benefits:
- Faster site access and onboarding
- Fewer programme delays
- Reduced rework due to incorrect worker assignment
- Lower risk of failed audits or insurance claims
- Better decision-making from real-time site insights
- Improved relationships with clients and end-users
Final Word
Data centre contractors across Europe are under pressure to deliver precision-built, secure facilities on time, on budget, and with zero compromise on safety. The manual systems that once served the industry are no longer enough.
Boxcore gives contractors one place to manage safety, workforce data, documentation and compliance—securely, in real-time, and without friction. Whether you’re managing five subcontractors or fifty, the system scales to match the job.
If you’re planning or delivering a data centre project and want to eliminate admin, reduce compliance risk, and improve visibility across your sites, it’s time to move from paper to platform. Safety Software for Data Centre Contractors is now essential rather than a nice to have.
Want to see how Boxcore could work for your next data centre build?
Explore our platform features or book a demo today.
