Equipment management software for construction is moving from being a nice-to-have to being a need-to-have. Construction sites in Ireland and the UK face ever-tightening regulations around the use and inspection of equipment. Whether it’s a tower crane operating under LOLER (Lifting Operations and Lifting Equipment Regulations) or handheld tools subject to PUWER (Provision and Use of Work Equipment Regulations), the duty to maintain accurate, up-to-date inspection records is non-negotiable. But for many contractors, keeping track of who inspected what – and when – is still a manual, paper based, spreadsheet-heavy task prone to errors and delays.
That’s where Boxcore steps in.
Built specifically for construction safety management, Boxcore makes it easy to schedule, complete, and track LOLER and PUWER inspections from any device. Whether you’re a subcontractor managing a handful of tools or a Tier One contractor overseeing complex plant and machinery across multiple sites, Boxcore provides a streamlined, cloud-based platform to keep inspection records centralised, accessible, and audit-ready.
In this article, we break down six key reasons why Irish and UK contractors are choosing Boxcore to manage equipment safety inspections — with a focus on frontline usability, compliance flexibility, and real-time data visibility.
1. Easy for Frontline Teams to Use – Almost No Training Needed
Site crews already have enough to juggle. Any software introduced to support safety inspections must be as straightforward as paper – but with the added benefit of automation, traceability, and consistency.
Boxcore is built around the reality of site work. The mobile-first interface allows site managers, supervisors, and operatives to:
- Log inspections in seconds
- Upload supporting photos or notes
- Flag failed items immediately
- View past inspection history at a glance
LOLER inspections for lifting equipment, GA2 checks, PUWER inspections on tools and site machinery – it’s all managed through a simple form structure that takes minutes to learn. Because the system is cloud-based, workers can access it via phone or tablet with no app installation needed.
For contractors in Ireland familiar with GA inspection requirements, and UK firms operating under LOLER and PUWER compliance, the ease of data capture directly supports adoption by non-technical teams.
There’s no login friction, no hidden menus, and no special device required. Just clear, fast inspections logged in the field – with full traceability.
Learn more: Boxcore Product Features
2. Flexible Enough to Match Client and Project-Specific Requirements
Not every project or client has the same inspection needs. A commercial fit-out in Dublin may require weekly tool inspections, while a large civil infrastructure job in the UK might demand strict adherence to LOLER check intervals, including evidence of lifting plans, engineer inspections, and maintenance logs.
Boxcore allows contractors to easily tailor inspection checklists and workflows based on:
- Project scope
- Client requirements
- Equipment type
- Frequency or regulation (LOLER, PUWER, GA2, etc.)
Templates can be created centrally and assigned per project, per company, or per equipment class. This flexibility ensures that safety records stay relevant, rather than overwhelming field teams with unnecessary check items or irrelevant fields.
For example:
- PUWER inspections for drills and grinders may require a daily pre-use check and a weekly sign-off.
- LOLER inspections for lifting slings or chains might demand a 6-monthly formal inspection with engineer approval.
- GA2 weekly inspections of mobile plant may include visual checks, fluid levels, and functional tests.
Boxcore‘s equipment management software for construction adapts to every one of these use cases, allowing contractors to enforce consistency while still delivering on the unique needs of their clients or principal contractors.
3. Assign Equipment and Inspections to Staff and Companies for Full Accountability
A key compliance requirement under both LOLER and PUWER is the ability to demonstrate accountability. You must be able to show who completed an inspection, which company they were working for, and which asset it related to.
Boxcore makes this easy.
Each inspection entry is automatically:
- Time-stamped
- Linked to the worker’s digital ID
- Associated with their employer (e.g., subcontractor)
- Assigned to a specific asset or equipment item
This creates a full audit trail showing exactly when and by whom the inspection was done. It also allows project leads or safety officers to identify gaps quickly — for example, tools that haven’t been inspected, lifting gear overdue for LOLER recertification, or subcontractors failing to complete PUWER compliance checks.
For companies that supply plant or equipment across multiple projects, this function also supports better internal asset management — ensuring every asset has a responsible party and an inspection schedule in place.
4. Automated Reports and Alerts That Keep You Ahead of Deadlines
Trying to manage inspection due dates via spreadsheets is one of the biggest admin drains on safety managers and site teams. Worse, it creates a reactive culture where expired equipment is discovered too late — often during audits or after a safety breach.
Boxcore flips that on its head with automated alerts, reminders, and dashboards that help you stay compliant without chasing paperwork.
The system provides:
- Inspection due alerts (e.g., 7 days before LOLER or GA2 expiry)
- Failed inspection notifications to project safety leads
- Weekly summary reports by site or subcontractor
- Overdue inspection lists per equipment class or zone
All reports can be exported in one click and shared via link or PDF — whether that’s with clients, internal teams, or Health & Safety Authority (HSA) or HSE inspectors.
In practical terms, this means fewer surprise non-compliances, less time spent compiling reports manually, and greater confidence in audit readiness. Equipment management software for construction removes the guesswork and hope out of tracking safety inspections.
Need proof during an ISO 45001 audit or CIF site visit? You can pull up live inspection logs in seconds.
5. Share Inspection Results Easily Across Your Team and with Clients
Safety shouldn’t be siloed. Whether it’s a foreman on site, a safety consultant conducting independent checks, or a client-side coordinator reviewing inspection compliance, everyone should have access to the latest information — without resorting to email chains and screenshots.
Boxcore enables fast, secure sharing of inspection records through:
- Live links (shareable with read-only access)
- PDF exports
- Site-specific dashboards accessible by client or design teams
- Cross-project reporting filters for portfolio managers
This makes it easy to prove compliance in real-time — whether you’re managing PUWER inspections on a UK housing scheme or tracking LOLER checks on tower cranes in Dublin city centre.
And because Boxcore links inspections to specific equipment, teams can scan or search by tag number, serial, or asset ID to pull the relevant record instantly.
Explore more: Boxcore Access Control Software
6. Integrated with All Your Other Safety Data
Inspections don’t happen in a vacuum. They’re part of a much bigger safety ecosystem that includes worker training, orientations, RAMS documents, permits, incident logs, and time tracking.
Boxcore is more than just an inspection tracker — it’s a fully integrated construction safety platform. Equipment inspections can be:
- Linked to specific workers (who must complete a pre-use check)
- Tied to project-wide safety dashboards
- Flagged within time tracking data (e.g., failed inspection blocks tool use)
- Shared during toolbox talks or safety briefings
By keeping all your safety data in one place, Boxcore reduces duplication, cuts down admin, and helps your team make better decisions — fast.
If a lifting item fails a LOLER inspection, you can immediately check:
- Who last used it
- Whether a permit was in place
- Which subcontractor owns the item
- Whether similar items have passed
It’s this kind of joined-up thinking that improves real-world safety performance — not just audit results.
Final Thoughts: Better LOLER and PUWER Compliance Starts with Smarter Software
LOLER and PUWER compliance isn’t optional — and it doesn’t have to be painful. With Boxcore, Irish and UK construction firms get a tool that simplifies the process for frontline workers while giving safety leads and directors the insight and reporting they need to stay compliant.
With:
- Easy-to-use mobile inspections
- Flexible templates for any regulation or project
- Assignments linked to staff and subcontractors
- Automated reporting and alerts
- Instant sharing with clients or inspectors
- Full integration with wider safety records
… Boxcore provides a powerful, practical way to stay ahead of your equipment inspection responsibilities.
Want to see it in action? Request a demo to see how Boxcore can make your teams safer and more productive.
