Subcontractor safety software must work for the people who use it – not just the head office, but the ever-changing crews on site. With rotating teams, multiple projects, and pressure to keep pace with main contractors, subcontractors need tools that are simple, fast, and mobile-ready. Boxcore delivers exactly that – a purpose-built solution that helps subcontractors take control of safety, manage documentation, and easily share data with clients, without getting buried in admin.
Why Subcontractors Need Safety Software Built for Them
Subcontractors often carry the sharp end of the compliance burden. They must demonstrate that their workers are trained, inducted, and working safely before being allowed on site. But unlike main contractors, subcontractors typically operate across several sites at once — with different teams, varying requirements, and short mobilisation windows.
That’s where many software tools fall down. They’re built for static site setups or back-office users — not for busy supervisors, foremen and mobile crews.
Boxcore was designed from the ground up for dynamic site teams. Whether you’re mobilising ten workers to a school extension or a hundred to a data centre, Boxcore makes onboarding and compliance tracking immediate and painless.
“If there’s one thing we’ve learned since we launched the company, it’s that simplicity wins. Software that isn’t immediately easy to use simply won’t get adopted – especially by site crews.”
— Padraig Reilly, CEO & Founder of Boxcore
A Single System for All Safety Tasks
Subcontractor safety software should do more than just store certificates. It should act as a complete safety management tool — covering every key compliance requirement without the need to jump between systems or rely on paper.
Boxcore is an all-in-one solution that allows subcontractors to:
- Capture and track training records by worker, site, and role — including CSCS or Safepass cards, toolbox talks, and task-specific qualifications.
- Manage RAMS and document submissions quickly and securely, with version control and audit trails.
- Run site audits and inspections, assign actions, and monitor completion — all in real time.
- Control access and attendance using facial recognition, giving full visibility over who is on site and whether they are authorised to be there.
- Generate reports instantly for clients, auditors or internal use, from a single platform.
This streamlined approach removes duplication and avoids the trap of fragmented data — especially important when juggling multiple projects or sharing reports with main contractors and clients.
Learn more about Boxcore’s all-in-one safety features
Built for Speed: Get Crews Onboarded in Minutes
Speed matters. Every lost hour dealing with paperwork or access issues is time and money down the drain. Boxcore gets new workers onboarded and site-ready in minutes.
The onboarding flow is structured but fast. Workers can complete inductions, upload documents, and have their status approved from any device. Boxcore also supports facial recognition, making site entry smooth and secure where turnstiles are in place.
For subcontractors, this means fewer delays, less chasing of documents, and better first-day readiness — whether you’re working in Ireland, the UK, or the US.
Read how Boxcore simplifies construction onboarding
Duplicate Data Across Projects Without Redoing the Work
Subcontractors often face the same scenario: repeat crews across different jobs, or similar documentation required for multiple sites. Redoing uploads or training checks every time wastes effort.
Boxcore solves this with smart data reuse. Approved documents and training records can be copied across projects – keeping everything compliant without the repetition. When a worker moves from one job to another, their existing profile goes with them, including uploaded CSCS or Safepass cards, digital inductions, and certification history.
This not only saves time but ensures nothing slips through the cracks — essential for audits or safety inspections.
See how Boxcore helps manage subcontractor teams across multiple jobs
Share Data with Clients Instantly
One of the biggest pressures subcontractors face is responding to client requests. Main contractors and project managers often demand up-to-date registers, compliance reports, or real-time headcounts. With Boxcore, these are available instantly — no more last-minute email chases or spreadsheet edits.
Boxcore provides a single source of truth for each site, with dashboards that show training compliance, document status, and workforce data in real time. These can be securely shared with clients, inspectors, or head office, saving hours of admin and improving trust.
Whether your client wants an equipment inspection log, time and attendance reports, or an overview of worker certifications, it’s all there in one place – and always up to date.
Explore Boxcore’s compliance and audit capabilities
Real-Time Visibility of Your Workforce
Subcontractor teams change daily. You need to know who’s on site, who’s trained, and who’s not cleared to work. Boxcore’s integrated time and attendance tools make this easy, using facial recognition technology and live dashboards.
Superintendents and supervisors can see at a glance:
- Which workers are currently on site
- What roles they are approved for
- Whether their documentation is valid and in date
- Full historic attendance records, broken down by project and company
For large subcontractors working across multiple jobs, this visibility is a game changer. No more guessing who turned up, or digging through paperwork during inspections.
Discover how Boxcore is reimagining access control
Seamless Support and Zero Training Hassle
Subcontractors don’t have time to waste on complex systems or days of training. That’s why Boxcore offers rapid onboarding and hands-on support – including training for your team and any subcontractors you work with.
Setup typically takes less than a couple if hours. Workers pick up the app in minutes – no manuals, no jargon.
And if something goes wrong, Boxcore’s team can solve queries in minutes via chat or online support.
“At the end of the day, our goal is simple: we want to give contractors tools that actually make their lives easier on site. It’s about cutting down the admin, improving safety and helping teams get the job done with less hassle.”
— Padraig Reilly, CEO & Founder of Boxcore
Trusted by Subcontractors Across Ireland, the UK and the US
Boxcore is already used on over 1,100 projects with more than 40,000 workers registered. Many of these are subcontractors managing rotating workforces and balancing site demands with client expectations.
From mechanical and electrical firms to civil and fit-out crews, Boxcore has proven its value in real-world conditions. It’s suitable for small subcontractors and Tier One partners alike, delivering measurable time savings and better compliance outcomes across the board.
Read more: 5 ways Boxcore helps subcontractors improve safety
Get Started with Boxcore
Boxcore’s subcontractor safety software is fast to deploy, easy to use, and built for the realities of modern construction work. If you’re looking to:
- Cut down on admin
- Get workers site-ready faster
- Improve your safety documentation
- Meet client and regulatory demands
- Share data without hassle
…then Boxcore is your solution.
Book a Demo today and see why over 200 Contractors of all sizes choose Boxcore to simplify Safety.
