Construction projects are only as safe and efficient as the systems behind them. Yet when it comes to digital tools, many subcontractors are handed platforms that weren’t built for the way they actually work. That’s a major problem—and one that directly impacts safety, productivity and compliance.
At Boxcore, we’ve taken a different approach. Our software is designed specifically around how subcontractors operate on site. From onboarding and document tracking to facial recognition access control, we’ve eliminated the admin headaches and built a system that’s simple, fast and built for adoption.
Here’s why that matters.
Most Software Fails Subcontractors
Subcontractors are the backbone of site operations, making up the majority of the workforce on most projects. But traditional safety and workforce tools are usually built for general contractors or office teams—not the boots on the ground.
This leads to real issues:
- Onboarding takes too long or gets skipped
- Training records go out of date without warning
- Emails fly back and forth before anyone can start work
- Site teams waste time verifying who’s trained and who isn’t
- Systems are too complicated for daily use
As Padraig Reilly, Founder & CEO of Boxcore, explains:
“Sometimes software looks great in a demo, but unless it works for subcontractors on the ground, it will fail. We built Boxcore so that site crews can get going in minutes—with no friction and no fuss.”
Onboarding Designed for the Real World
Getting new workers onto site safely and compliantly is critical, yet too often this process is manual, inconsistent, and time-consuming.
Boxcore simplifies the entire process. Subcontractors can onboard their crews in minutes:
- Upload required training cards in seconds
- Complete digital inductions from mobile
- Store and verify all safety documents in one place
- Get real-time visibility into training compliance per worker or crew
All of this is available via a mobile-first platform that any team can use with minimal training.
👉 Read how Boxcore simplifies worker onboarding
No More Back-and-Forth Emails to Get on Site
One of the biggest frustrations for subcontractors is the endless email chains just to get workers cleared for access. Boxcore cuts this out entirely.
All documents – , training records, certifications – are uploaded once and visible to both the main contractor and the subcontractor in real time. Site managers and superintendents don’t need to chase approvals. Subcontractors don’t need to re-send the same files.
Everything is in the system before the worker even arrives at the gate.
👉 See how Boxcore eliminates manual uploads
Facial Recognition Time Tracking
Once on site, Boxcore’s integrated facial recognition system ensures fast, accurate time and attendance tracking. Workers clock in using a tablet or turnstile scan – no paper sign-in sheets, no manual validation.
This delivers:
- Accurate labour data down to the minute
- Real-time visibility into who’s on site and which company they’re from
- Secure access control so only trained, approved workers enter
For subcontractors, this removes disputes over hours, proves compliance for clients, and makes labour management easier across multiple projects.
👉 Explore how facial recognition is changing site access
Built for Subcontractor Workflows
The key to all of this is simple: Boxcore works because it was built with subcontractors in mind.
- Minimal training needed: most site crews are up and running within 15 minutes
- Mobile-first: use it on-site with no signal issues or downtime
- One source of truth: avoid duplication across spreadsheets, emails and site folders
- Instant access: everyone from HQ to site foremen can see what’s needed in real time
Whether you’re working with 10 workers or 500, the platform adapts to your workflow—not the other way around.
👉 See our full feature set here
Why Adoption Depends on Simplicity
Subcontractors don’t have time for tools that require hand-holding. Software must slot into existing routines and deliver value on day one—or it won’t be used at all.
That’s why Boxcore focuses on:
- Reducing admin, not creating it
- Automating the repetitive tasks that slow teams down
- Providing real-time data without complexity
- Supporting site-based workers and mobile crews
The result is faster adoption, better compliance, and a clear return on investment—without disrupting how subcontractors already work.
👉 Why subcontractors trust Boxcore
Final Word from the Founder
“At the end of the day, our goal is simple: we want to give contractors tools that actually make their lives easier on site. It’s about cutting down the admin, improving safety and helping teams get the job done with less hassle.”
— Padraig Reilly, CEO & Founder of Boxcore
Ready to See It in Action?
If your subcontractor teams are still relying on spreadsheets, emails and outdated systems to manage safety, it’s time to simplify.
✅ Get your team onboarded in minutes
✅ Eliminate the admin chasing before site access
✅ Track time and attendance with zero effort
👉 Book your free demo today and see how Boxcore transforms subcontractor safety management.
