New York’s construction industry doesn’t wait. With demanding schedules, rotating subcontractors, and increasingly strict safety regulations like Local Law 196, delays caused by poor onboarding or incomplete safety records are more than just admin problems—they’re costly setbacks. And yet, many contractors still rely on paper forms, disconnected spreadsheets, or software that staff avoid using.
That’s where construction onboarding software designed specifically for site teams—not just HR departments—makes a real impact. Boxcore has quickly become the go-to solution for contractors across New York because it does exactly what they need: gets workers on site fast, keeps safety documentation current, and simplifies compliance without extra overhead.
Why Speed and Simplicity Are Non-Negotiable
Whether it’s a data centre build in Staten Island or a multi-storey commercial job in Midtown, delays during worker onboarding are painful. Missed SST validation, out-of-date induction records, or lag between site and HQ updates can halt progress in minutes. Safety officers and site managers don’t have time to train on complex platforms or chase information through email chains.
With Boxcore, new users don’t need hours of instruction. The platform is built so that site crews can begin using it within minutes. It’s that straightforward. The interface is stripped of unnecessary features and laid out with real-world usage in mind—where time is limited, signal is patchy, and devices might be older.
Built for the People Actually Using It
Unlike HR bolt-ons or generic SaaS products, Boxcore is specifically designed for construction site environments. It’s mobile-first, offline-ready, and structured around what field teams actually need to get done.
Learn more: Boxcore Features for General Contractors
1. Onboard Workers in Minutes—Literally
Supervisors take two quick photos of each worker and the platform creates a profile instantly. Safety checklists, RAMS, certifications, SST card details and other onboarding requirements are added in seconds. There’s no paperwork, no delays, and no reliance on head office.
Even subcontractors moving between jobs can be onboarded without delay, as Boxcore supports structured digital flows for multi-crew projects.
More detail: Effective Construction Worker Onboarding
2. Facial Recognition for Real-Time Attendance and Access
Boxcore integrates facial recognition to automatically control site access and generate time and attendance logs. This helps prevent unauthorised entry and keeps labour data up to date. Contractors no longer need to rely on paper sign-ins or manual logs to confirm who was present.
The system adapts to sites with or without turnstiles and is reliable even in poor connectivity zones—a must for dense NYC job sites.
Learn how it works: Access Control for Contractors in NYC
3. Safety Records Without the Chase
Instead of managing safety documents through emails or spreadsheets, everything lives in one secure platform. Toolbox talks, inductions, equipment checklists, training records, SST cards—Boxcore digitises them all.
Supervisors and safety officers can instantly see who’s missing documentation, what needs renewal, and who’s cleared to work. It’s a major time saver and keeps teams inspection-ready at all times.
Explore further: Simplifying Safety Documentation
4. Stay Compliant With Local Law 196
Boxcore fully supports NYC’s Local Law 196 compliance needs. The system automatically tracks required training, validates certifications, and ensures records are complete ahead of DOB site inspections.
With digital dashboards and auto-generated audit trails, you always have an up-to-date compliance snapshot ready.
More here: Staying Compliant with LL196
Boxcore Works for the Way New York Builds
Whether you’re a general contractor managing a 500-person site or a subcontractor working borough to borough, Boxcore supports fast, secure, and scalable workforce onboarding.
- Ready in Minutes – Field users need only a few minutes of guidance to get started.
- Full Setup in Hours not weeks or months – Our team handles your project data migration, training records and setup—no downtime, no hassle.
- Built for Subcontractor Management – Track multiple teams across different jobs and sites in one consistent system.
- Offline Resilient – Optimised for poor signal areas and older smartphones.
- SOC2 Certified – Data privacy and security are central to the system design.
More details: Boxcore Product Features
Padraig Reilly on Designing for Site-Level Success
“Sometimes a piece of software might look great in a demo, but if your crew can’t use it within minutes, it’s not fit for purpose. We designed Boxcore for the boots on the ground—so whether you’re onboarding 5 workers or 500, it’s intuitive, fast, and scalable.”
— Padraig Reilly, CEO & Founder of Boxcore
Padraig’s background as a civil engineer running live projects in the US, UK and Ireland shaped the system from day one. His team prioritised fast adoption and low-friction user design—factors that make Boxcore stand out where other systems fail.
Proven and Growing: 1,100 Projects and Counting
Boxcore has now been rolled out on over 1,100 sites, with 40,000+ active worker profiles. Contractors value it because it reduces admin, improves compliance, and—critically—gets used by the people who need it most: site staff.
Read how NYC firms are adopting digital systems that actually work:
Digital Safety Records Approved in NYC
The Right Tool for Getting Teams On Site—Fast
If your team is still relying on Excel sheets, email chains, or platforms no one wants to use, it’s time to upgrade. Boxcore replaces outdated processes with a mobile-first, site-tested platform designed to get workers ready and keep your projects moving.
Site users can be trained in minutes. System rollout takes less than two days. The result? Less admin, fewer delays, and full visibility of who’s on your site and whether they’re fully cleared to work.
Start now: Explore Boxcore’s Onboarding and Workforce Tools
Or see how Boxcore supports New York contractors at every level:
Contractor Safety Software Improvements
