Boxcore for Fit Out Contractors | Safety and Workforce Management Simplified

Fit out contractors face some of the most challenging and fast-paced environments in construction. Fit out projects often bring together multiple trades, all working within confined spaces and under extremely tight deadlines. Teams are frequently changing, with subcontractors moving in and out depending on project stage, and office staff are left chasing endless spreadsheets, emails and paperwork just to keep up with training records, inspections and compliance requirements.
Boxcore was designed to take the pressure out of that process. Our platform makes it simple to keep every worker, subcontractor and trade aligned with safety requirements while giving managers instant visibility across projects.

The Challenges of Fit Out Projects

For contractors, the challenge is clear: how do you keep track of dozens of trades, rotating staff, safety documents, and inspection records without drowning in paperwork?

Confined spaces with multiple trades

Electricians, plumbers, HVAC specialists, painters and flooring contractors often work side-by-side in small areas, each with their own safety requirements.

Constantly changing teams

New subcontractors may join daily, meaning site managers must continually validate training and documents.

Tight deadlines

Fit out programmes rarely allow for delays, leaving little tolerance for manual admin or chasing expired certifications.

Client and stakeholder expectations

Fit out projects are often high-profile, where clients expect full compliance and visibility at all times.

Equipment inspections

Tools, lifts and machinery must all be safe to use, with proof of inspections readily available for auditors or client representatives.

How Boxcore Simplifies Safety and Workforce Management

Boxcore brings every aspect of site safety and workforce tracking into a single, intuitive platform. Fit out contractors can move away from outdated manual processes and manage projects with clarity and confidence.

Easily Ensure all Workers are Inducted and Have the Correct Training In Place

With Boxcore, you can confirm in seconds if every worker has been Inducted and has the correct training, such as CSCS cards in the UK, Safepass cards in Ireland, or SST and OSHA cards in New York City. Project and task-specific training is logged and tracked, ensuring no one is on site without the required certifications. Managers can instantly see whether documents are up to date, eliminating the risk of expired training slipping through.

Seamless Worker Onboarding

Fit out projects often involve new subcontractors joining mid-stream. Boxcore makes onboarding effortless with digital orientations and inductions that can be completed before workers arrive on site. All records are stored securely and are accessible from mobile or desktop. Subcontractors can be onboarded in minutes, not days.

Simplified Document and Equipment Management

RAMS, insurance certs, permits and safety statements can be uploaded, approved and tracked digitally. Weekly equipment checks and inspections can be logged in seconds through the mobile app, ensuring GA2/GA3 inspections in Ireland or LOLER/PUWER checks in the UK are always in place. No more chasing paperwork or risking out-of-date documents being used on site.

Real-Time Time Tracking with Facial Recognition

Time tracking is one of the most painful tasks on fast-moving fit out projects. Boxcore’s facial recognition system offers an easy, secure way to record attendance. Workers simply clock in on arrival, giving managers real-time visibility of who is onsite, broken down by trade or subcontractor. For smaller or short-term fit outs, the geo-pin function provides flexible check-in without hardware installation.

Effortless Sharing Across Projects

Fit out contractors rarely operate on a single project. Boxcore makes it easy to duplicate data across jobs and share safety information with clients, main contractors and auditors in seconds. No more re-entering information or sending dozens of email attachments – everything is in one place, accessible from any device.

Minimal Effort to Implement

Boxcore was built for frontline adoption. Site crews can pick it up with only a few minutes of training. We migrate your existing worker training data at no additional cost, meaning most contractors can get using boxcore with only a few minutes training required.

Why Fit Out Contractors Choose Boxcore

Choose Boxcore for your next Project

Speed of adoption – designed so site teams and subcontractors can use it straight away.
Real-time compliance – see instantly if training, documents or inspections are missing.
Improved productivity – less time chasing paperwork, more time keeping projects on track.
Secure data handling – SOC2 type 2 certified for data privacy and reliability.
Scalable for all projects – whether a single retail fit out or multiple high-rise interiors, Boxcore scales with your business.

“At the end of the day, our goal is simple: we want to give contractors tools that actually make their lives easier on site. It’s about cutting down the admin, improving safety, and helping teams get the job done with less hassle.”

Padraig Reilly

CEO & Founder of Boxcore